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Development Professional - The Library Foundation

Company: Topeka & Shawnee County Public Library
Date Posted: August 27, 2018

Development Professional – The Library Foundation

The Library Foundation is the non-profit fundraising arm for the Topeka and Shawnee County Public Library with a mission to secure financial resources to support the library’s collections, programs, services, technology and physical facilities. The foundation is currently funding the expansion of the library’s café, an early childhood reading program, and the newest library bookmobile. We are seeking a Development Professional responsible for communications, day-to-day financial operations and managing the donor database. This person must be a self-motivated, well organized, possess strong written and verbal communication skills and be able to manage multiple projects with competing deadlines. This person works with the executive director, a board of directors and on occasion the library staff.

The Topeka community loves its library and the foundation is the trusted source for patrons to show their support by receiving their financial gifts. This position is a key team member of the fundraising efforts for the library.

Key Responsibilities 

FINANCIAL OPERATIONS – Manages day-to-day financial operations including deposit preparation and recording, and accurate data entry. Coordinates with independent accounting firm to oversee monthly financial reporting. Manages timeline and preparation for annual audit and annual tax returns. Works with Millennium Cafe to keep within their budget for maintenance and repairs of equipment, purchase of equipment and the purchase of small wares. Receives monthly reports from Cafe on sales and reports to Foundation Trustees.

DONOR MANAGEMENT DATABASE – Manages upkeep and use of donor management database ensuring accuracy of data. Conducts continuous review of data integrity, such as duplicates and changes in contact relationships. Manages donor lists and responsible for timely and accurate donor acknowledgements.

FUNDRAISING APPEALS/ EVENTS – Under the general direction of the Executive Director, plans and executes fundraising initiatives including direct mail solicitations and annual report. Responsible for list development, donation receipt and recognition. Supports planning and execution of special events including logistics, catering and coordinating with marketing staff and venders to develop collateral materials.

FUND DEVELOPMENT – Actively works with the Executive Director and board of trustees to implement a comprehensive development strategy to identify donor prospects, possible Wilder Society members, and private, corporate, foundation and public grants. Helps Executive Director and board members cultivate and solicit charitable gifts. Supports the Executive Director in monitoring and improving donor recognition and stewardship initiatives. Maintains relationships with donors and conducts face-to-face visits.

OFFICE AND BOARD OPERATIONS – Manages and implements timeline for administrative operations. Coordinates responses to data requests from the Library Finance Department, external auditors, accountants, investment managers and donors. Provides administrative support for board and committee meetings, including recording of minutes. Coordinates the preparation of materials, reports and logistics for meetings of the board and its committees.

EVALUATION – Monitors all donor information; provides and presents statistical analysis to board and staff. Monitors and updates reports on the progress of the development plan. Helps identify and address areas of improvement in operational efficiency and effectiveness.

COMMUNICATIONS / SOCIAL MEDIA – Responsible for the content, design and execution of foundation newsletters. Develops and maintains an online presence on various social media platforms, including Facebook and Twitter. Develops and maintains web content. Working with Communications and Marketing, develops and writes persuasive content including creative development of foundation publications and print materials. Speaks at special events and to various community groups.

ADMINISTRATIVE SUPPORT / LIBRARY CONNECTIONS – Provides administrative support to the Executive Director. Participates in library-wide efforts including staff meetings and library programs. Meets with library staff to share and receive information. Participates in seminars, workshops and other training to enhance expertise and update necessary technical knowledge.

Position Requirements

·    Bachelor’s degree from an accredited college or university and three years of experience working in a fund raising environment, or equivalent combination of education and experience.

·    Knowledge of cost accounting and non-profit bookkeeping practices.

·    Ability to manage database development and maintenance.

·    Familiarity with managing meeting and event logistics.

·    Excellent time management skills with the ability to manage multiple projects with competing deadlines.

·    Ability to manage relationships with staff, board members, partners and vendors.

·    Knowledge of office management, information technology and general office functions

PAY & BENEFITS: Salary range begins at $42,494.40. annually. Excellent benefits including health & dental insurance with pre-tax premiums, and a retirement plan (KPERS). Group life, disability coverage and accidental death benefits are also provided. Other optional benefits available at employee's expense include vision, life and cancer insurance and a deferred compensation plan.

HOW TO APPLY:  A completed and signed job application is required for consideration for each position. Please also submit a cover letter and resume. Application forms are available online at, or in the Library at the Customer Service Desk or in Human Resources. Application closing date is September 7, 2018.

Application materials may be mailed, handed in, faxed, or emailed.

Mail completed and signed job application materials to:
Human Resources
Topeka & Shawnee County Public Library
1515 SW 10th Avenue
Topeka, KS 66604

Application materials may also be handed in at the Human Resources Office on the second floor of the library. Human Resource office hours are M-F 9:00 a.m.-4:30 p.m. If the HR office is not open, applications may be dropped off at the Customer Service Desk.

Application materials may be faxed to 785-580-4496.

Application materials may be emailed to Please put the title of the position for which you are applying in the subject line.

For more information, please contact Human Resources at: 785-580-4491 or send an e-mail to: